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Document matrix

Please note:

(*) – Proof of address of the representative will also be required if the individual is not registered for tax purposes. A CRA01 Form will need to be completed where applicable (Confirmation of Entity Residential/Business Address form)

(**) – In order for taxpayers to change the entity name, a “compliant” status is a prerequisite.

Required Supporting Documents

Type of Exempt Institution

PBO / NPO

Home Owner’s Association

Government Institutions

Recreational Clubs

Membership Associations / Professional Bodies

Small Business Funding Entities

Private companies owned by Government Institutions

Government

and Specialised UN Agencies

REGISTRATION

EI1

x

X

x

x

x

x

X

 

EI2

x

X

 

x

x

x

  

Founding Document

x

X

 

x

x

x

X

 

Copy of the founding Act (Government Gazette)

        

Explanation of Objectives and Activities

X

     

X

 

Proof of registration with relevant authorities (e.g. Dept of Education, trade union registration with LRA, etc.)

X

       

Annual Financial Statements

x

X

x

x

x

x

X

 

Bank Statement

x

X

x

x

x

x

X

 

Certified ID Copy

x

X

x

x

x

x

X

 

Proof of Physical Address*

x

X

x

x

x

x

X

 

CHANGE OF OFFICE BEARERS/ TRUSTEES/ DIRECTORS

EI1

x

X

x

x

x

x

X

X

EI2

x

X

x

x

x

x

X

X

Bank Statement

      

X

X

Certified ID Copy

x

X

x

x

x

x

X

X

Proof of Physical Address

x

X

x

x

x

x

X

X

Signed Representative Appointment Letter

x

X

x

X

x

x

X

X

CHANGE OF ENTITY NAME (**)

EI1

        

EI2

        

Founding Document

x

X

x

X

x

x

X

X

Annual Financial Statements

        

Bank Statement

        

Certified ID Copy

x

X

x

X

x

x

X

X

Proof of Physical Address

        

Signed Letter To Request Name Change

x

X

x

X

x

x

X

X

APPLICATION FOR S18A

EI 1

x

 

x

    

X

Letter Requesting S18A Approval

x

 

x

    

X

Recent Financial Statements

x

 

x

    

X

Detailed Description of Activities

x

 

x

    

X

A Copy of Founding Documents

x

x

x

    

X

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