Document matrix
Please note:
(*) – Proof of address of the representative will also be required if the individual is not registered for tax purposes. A CRA01 Form will need to be completed where applicable (Confirmation of Entity Residential/Business Address form)
(**) – In order for taxpayers to change the entity name, a “compliant” status is a prerequisite.
Required Supporting Documents | Type of Exempt Institution | |||||||
PBO / NPO | Home Owner’s Association | Government Institutions | Recreational Clubs | Membership Associations / Professional Bodies | Small Business Funding Entities | Private companies owned by Government Institutions | Government and Specialised UN Agencies | |
REGISTRATION | ||||||||
EI1 | x | X | x | x | x | x | X | |
EI2 | x | X | x | x | x | |||
Founding Document | x | X | x | x | x | X | ||
Copy of the founding Act (Government Gazette) | ||||||||
Explanation of Objectives and Activities | X | X | ||||||
Proof of registration with relevant authorities (e.g. Dept of Education, trade union registration with LRA, etc.) | X | |||||||
Annual Financial Statements | x | X | x | x | x | x | X | |
Bank Statement | x | X | x | x | x | x | X | |
Certified ID Copy | x | X | x | x | x | x | X | |
Proof of Physical Address* | x | X | x | x | x | x | X | |
CHANGE OF OFFICE BEARERS/ TRUSTEES/ DIRECTORS | ||||||||
EI1 | x | X | x | x | x | x | X | X |
EI2 | x | X | x | x | x | x | X | X |
Bank Statement | X | X | ||||||
Certified ID Copy | x | X | x | x | x | x | X | X |
Proof of Physical Address | x | X | x | x | x | x | X | X |
Signed Representative Appointment Letter | x | X | x | X | x | x | X | X |
CHANGE OF ENTITY NAME (**) | ||||||||
EI1 | ||||||||
EI2 | ||||||||
Founding Document | x | X | x | X | x | x | X | X |
Annual Financial Statements | ||||||||
Bank Statement | ||||||||
Certified ID Copy | x | X | x | X | x | x | X | X |
Proof of Physical Address | ||||||||
Signed Letter To Request Name Change | x | X | x | X | x | x | X | X |
APPLICATION FOR S18A | ||||||||
EI 1 | x | x | X | |||||
Letter Requesting S18A Approval | x | x | X | |||||
Recent Financial Statements | x | x | X | |||||
Detailed Description of Activities | x | x | X | |||||
A Copy of Founding Documents | x | x | x | X | ||||
